Exam Name: Microsoft Dynamics 365 Business Central Functional Consultant
Certification Provider: Microsoft
Corresponding Certification: Microsoft Dynamics 365
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Reference: https://docs.microsoft.com/en-us/learn/certifications/exams/mb-800
Microsoft Dynamics 365 Business Central Functional Consultant Sample Questions:
A company uses Dynamics 365 Business Central. There are three departments (ADM, PROD and SALES) that are set up as dimensions.
A customer wants to speed up the purchase invoice entry process for building materials by having the AP clerks fill purchase invoices without using dimensions. Monthly building expenses can vary between S5, OOO-$7, OO0 per month. The allocation of building expenses is as follows:
Allocation of the monthly building expense between dimensions is required at the end of each month.
You need to configure the system to automatically allocate building expense total balances each month between dimensions. How should you configure recurring general journals? To answer, select the appropriate options in the answer area. NOTE: Each correct selection is worth one point.
Correct Answer:
Explanation:
Select recurring method # BD Balance by Dimension
Set up recurring frequency # 1M
Set up amount field # 0
The requirement is:
* AP clerks post purchase invoices without using dimensions.
* At the end of each month, the total building expense must be allocated across three departments (PROD, SALES, ADM) by percentages (50%, 25%, 25%).
* The monthly expense varies, so the allocation must be based on actual balances, not fixed amounts.
Step-by-step reasoning:
* Recurring Method # BD (Balance by Dimension)
* The BD method takes the balance of the source account (building expense account) and redistributes it among specified dimensions based on defined allocation keys.
* This ensures allocations are always based on actual monthly totals, which vary between $5,000 and $7,000.
* Other methods (Fixed, Variable, Reversing Fixed) are not suitable because they work with fixed or variable amounts, not balances by dimensions.
* Recurring Frequency # 1M (one month)
* The journal should run once per month at month-end to allocate the actual accumulated building expense balance.
* Daily (1D) or complex frequency (1D+1M-1D) is not correct for this scenario.
* Amount field # 0
* When using BD (Balance by Dimension), you do not enter a fixed amount.
* Setting the amount to 0 tells the system to pick up the balance of the account and redistribute it according to the allocation keys.
* Entering -5,000 or 7,000 would force fixed amounts, which would not work because the expense varies.
Microsoft Learn References
* Recurring General Journals
* Allocation Keys and Recurring Journals
* Dimensions Overview
You need to configure retail store customer cards to track revenue by market.
Which configuration should you use? To answer, select the appropriate option in the answer area.
NOTE: Each correct selection is worth one point.
Correct Answer:
Explanation:
The requirement is: "You need to configure retail store customer cards to track revenue by market." In Business Central, to track revenue by customer market (Retail, Veterinarian, Breeder), you configure default dimensions on the Customer Card.
* Assign the dimension code # Market
* The business wants to analyze revenue by Market (Retail, Veterinarian, Breeder).
* Therefore, the dimension code must be Market.
* Assign the dimension value code # Retail
* For this specific setup, the customer is a retail store, so the dimension value must be Retail.
* Select a value posting # Same code
* To ensure that every posting for this customer always carries the same dimension value, use Same Code.
* Other options:
* Blank = no default dimension.
* No code = optional dimension.
* Code mandatory = requires entry but allows flexibility in values.
* Since we want strict tracking by a fixed market (Retail), Same code is correct.
This ensures that every transaction posted for the customer will always have Market = Retail, enabling accurate revenue tracking.
Microsoft Learn references:
* Work with Dimensions
* Set Up Default Dimensions
* Dimension Value Posting Options
You need to create the process for salespeople.
What should you do? To answer, select the appropriate options in the answer area.
NOTE: Each correct selection is worth one point.
Correct Answer:
Explanation:
Comprehensive Detailed Explanation
* Deliver on a specific customer date
* Salespeople must avoid promising inventory that is not available.
* To check whether the requested delivery date can be met, the correct action is to review Item Availability by Periods.
* This allows them to see when stock will be available across time periods, ensuring promised delivery dates are realistic.
* Other options are less accurate:
* Change the Requested Delivery Date # does not confirm if stock is available.
* Check the Catalog on Sales Line # only for product lookup, not availability.
* View the Location Code # shows location assignment, not time-phased availability.
* Correct: View the Item Availability by Periods
* Process quotes
* Requirement: Salespeople must convert quotes to orders once they are finalized.
* In Business Central, this is done by selecting Make Order from the Sales Quote.
* Other options:
* Make Invoice # bypasses order process, not applicable here.
* Copy Document # creates a new document, not the required process.
* Release # applies to orders but not to quotes-to-orders conversion.
* Correct: Choose Make Order
Microsoft Learn References
* Check Item Availability
* Convert Sales Quotes to Orders
A company is implementing Dynamics 365 Business Central.
The company needs to post monthly general journal batches for purchase expenses incurred throughout the month. The posted entries must have unique incremental document numbers. The numbers must increment by one and be sequential.
You need to configure the system to meet the requirements.
Which three actions should you perform in sequence? Each correct answer presents part of the solution.
- A. Configure a General Journal Template with Purchase Type.
- B. Create the No. Series.
- C. Configure a General Journal with Purchase Reason Code.
- D. Create a Template Batch with No. Series.
- E. Create a Template Batch with Posting No. Series.
Correct Answer: B,D,E 🗳️
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A furniture manufacturing company is creating new items in Dynamics 365 Business Central. The company currently searches for the products by material, color, and size.
You must expand the search capabilities for the items. Not all the items will have the same searchable characteristics. Some new search characteristics may need to be added.
You need to configure the system to automatically recommend additional search criteria for items.
Which features should you use? To answer, select the appropriate options in the answer area.
NOTE: Each correct selection is worth one point.
Correct Answer:
Explanation:
Comprehensive Detailed Explanation
In Dynamics 365 Business Central, when you want to expand the search capabilities for items:
* Identify search criteria # Item attributes
* Attributes such as material, color, size can be set up as Item Attributes.
* Each item can have different attributes assigned, making it easy to filter/search items by those criteria in the Item List or documents.
* This is preferable to Item Categories or Dimensions because attributes are designed specifically for flexible product characteristics.
* Recommend new search criteria # Image Analyzer
* The Image Analyzer extension uses AI to analyze an item's image and automatically recommend attributes such as color, material, or even whether the product is furniture, electronics, etc.
* This makes it easier to maintain consistent searchable attributes across items.
Other options (not correct):
* Item categories: Group items hierarchically but not granular search by characteristics.
* Item dimensions: Used for financial tracking, not for product attributes.
* Cross references: Used for vendor/customer-specific item numbers.
* Item templates: Help speed up item creation, but not for recommending search criteria.
* Essential Business Insights / Analyze Data by Dimensions: Analytical tools, not related to product search attributes.
Microsoft Learn References
* Work with Item Attributes
* Set up and use Image Analyzer
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